‘Making Vinyl’ 2018
These Terms & Conditions for delegates apply to every person registering as a regular delegate (Colonial member/non-member, Record Store Day Affiliates) for the ‘Making Vinyl’, October 1-2, 2018, Detroit Michigan, USA (hereafter referred to as “the conference”), organized by the Colonial Purchasing Co-Op, LLC (hereafter referred to as “the conference organizers”).
All references to a date or a deadline, mentioned in these terms and on other conference documents, refer to the Eastern Standard Time (EST).
A registration confirmation/receipt will be sent by email after the online registration, a related payment and any necessary documents have been received by the registration department. Delegates may be requested to present this registration confirmation/receipt at the registration counter as proof of their registration and payment.
METHODS OF PAYMENT
Payments should be made in advance and in USD only, using a credit card, PayPal, or by bank transfer.
All bank fees and money transfer costs must be paid by the transmitter. Any negative balance will be collected on site. Indicate the registration number and the delegate’s full name as a reference on all bank transfers.
Notice of cancellation (e.g. in case of sickness, lack of funding or any other personal reasons) must be made in writing by email to the conference organizers. The notification must include all relevant information regarding the bank account to which a possible refund may be remitted. The cancellation will not be effective until a written acknowledgment from the conference organizers is received.
Registration fees may be refunded as follows:
Written cancellation received:
– before August 01, 2018: 75% refund
– between August 1 and September 28, 2018: 25% refund
– after September 28, 2018: no refund
The date of the email receipt date ID will be the basis for considering refunds. Please indicate your bank details on your written cancellation. Refunds will be made after the conference.
In the case of overpayment or double payment, refund requests must be made in writing and sent to the conference organizers, by email.
No refunds will be granted for unattended events or early termination of attendance, in case of cancellation of speakers, lack of space in the conference room or any other incidents during the conference, which are beyond the control of the conference organizers.
By registering to Making Vinyl 2018 participants agree that neither the organizing committee nor the conference organizers assume any liability whatsoever. Participants are requested to make their own arrangements for health and travel insurance. The conference fee does not include insurance.
CANCELLATION OF THE CONFERENCE
In the event that the conference cannot be held or is postponed due to events beyond the control of the conference organizers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the conference organizers, the conference organizers cannot be held liable by delegates for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc.
Under these circumstances, the conference organizers reserve the right to either retain the entire registration fee and to credit it for a future conference, or to reimburse the delegate after deducting costs already incurred for the organization of the conference and which could not be recovered from third parties.
MODIFICATION OF THE PROGRAMME
The conference organizers reserve the right to modify the program. No refunds can be granted in case of cancellation of speakers, lack of space in the conference room, or any other incidents during the conference which are beyond the control of the conference organizers.
DATA PROTECTION AND SHARING OF CONTACT DETAILS
The protection of your data and the observance of your right of informational self-determination with regard to the collection, processing and use of your personal data are important to us.
Colonial Purchasing Co-Op, LLC will collect and store all personal data for the preparation and execution of the Making Vinyl Conference 2018. Colonial Purchasing Co-Op, LLC periodically performs e-mailings to delegates on behalf of third parties regarding activities at the conference or other communications, which may be of interest. Email contact details of delegates will not be passed on to third parties. Participants may opt out of these emailing’s at any time. This will not affect official correspondence from the conference secretariat.
The conference organizers shall be held liable in the framework of a duty of care as a respectable businessman according to statutory provisions. The liability of the conference organizers – for whatever legal reason – shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The delegate shall take part in the conference at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by the conference organizers.
This Agreement is governed by the laws of the State of Florida without reference to any conflict of laws principles that would require the application of the laws of any other jurisdiction. Sponsor irrevocably consents to the personal jurisdiction of the state and federal courts located in Orlando, FL. Each party hereto hereby waives, to the fullest extent permitted by applicable law, any right it may have to a trial by jury in any legal proceeding directly or indirectly arising out of or relating to this Agreement.